Lake Norman Elementary PTO

PTO Meeting Minutes 9/14/2020

 

 

Members In Attendance: Jackie Morgan, Tracy Reed, Liz Zwhalen, Amy Monroe, Nichole Tilley, Beth Seidl, Berri Drodz, Beverly Bishopp, Aimee Field, Ali Kreutzjans, Breanna Lada, Brenda Bird, Jeanne Proefrock, Jennifer Anderson, Jessica Clark, Kellie King, Kristin Mink, Lauren Gryder, Mara Peters, Natasha Nel, Steph Belk 

 

1.     Introduction

a.     Please speak up, share thoughts and ideas throughout the meeting

 

2.    Budget

a.    Current cash in account - $24,588.19

b.    Keep in mind this year is going to look different and due to so many unknowns this is the proposed budget for 2020-2021

                                               i.     Net Fundraising:

1.    Book Fair (planning a virtual one Oct 12-25)

2.    Need $33,700 just to cover basic costs

                                              ii.     Operating Expenses:

1.    Classroom Allotments - $12,200

2.    Technology - $5,000

a.    May only need 2 or 3 new TVs, some could be replaced in the next few years as some are getting close to the 5 year old mark

3.    Educational Enhancements - $5,000

a.    We did cut this back from previous years 

b.    At this point, we have only asked for funding for BrainPop and Flocabulary

4.    Hospitality - $5,000

a.    This covers things like back to school breakfast/lunch, teacher appreciation week, etc

5.    Student Celebration & Prizes - $1,000

a.    This is new this year to help cover items for students, examples are little gifts if we do Virtual Bingo

6.    School Store - $2,000

a.    Currently trying to sell the remaining inventory from prior year which would actually increase this line

b.    Shouldn’t have a big budget this year if we do pre-orders

c.    Members voted on the operating expenses and approved

d.    Fundraising totals for this year so far:

                                               i.     El Cerro - $400

                                              ii.     DIY Nailed It - $80

                                             iii.     School Store Pre Orders/masks - ~$600

                                             iv.     Kona Ice - $103.20

                                              v.     Cantina 1511 – waiting on check to arrive

                                             vi.     Grocery Stores/Amazon Smile - $1,254.26

                                            vii.     School Store Pre Orders/tshirts – waiting on final bill from vendor

 

3.     School Store/Spirit Wear/Fall Line

a.     T-shirt pre order campaign went well, but not as well as we thought (~$400 net sales from this)

                                               i.     These orders are currently a week delayed due to vendor delays

b.     Definitely had a lot of learnings from this as there were several backend costs that we were not aware of, thinking of what we can do differently next time 

c.     Potential items for the fall line include - scarves, zip up hoodie, pj pants, travel mugs, baseball hats and some lower cost items 

d.     Decision we need to make: allow the vendor to host a website for us and delivers directly to the families for us but costs ~$3 per transaction OR do we have enough volunteers that can help sort through orders and possibly disperse

                                               i.     Decision – let’s save the $3 fee and sort/disperse ourselves through volunteer help

 

4.     Mums Fundraiser

a.     Currently at $940 in sales, we will profit ~$4 per mum

b.     Fundraiser runs from Sept 12 – Sept 18

c.     Pick up arrangements

                                               i.     Lowe’s will be delivering to the school on the 25^th

1.     Mrs. Tilley has asked that we have them deliver on Saturday morning instead due to outdoor areas being utilized during the day and no where to store inside overnight

                                              ii.     Pick up orders will be on Saturday September 26^th> will need volunteers to help disperse orders

 

5.     Spirit Dinner Nights

a.     Many restaurants are on hold due to COVID

b.     September 24^th> O’Charleys

                                               i.     Will have spirit wear for sale here > if you are interested in helping set up, sit at the table, please let us know

                                              ii.     We will receive a % of all sales, it will not be a requirement to say you are with LNE

c.     October 2^nd> Jet’s Pizza

                                               i.     Currently no delivery, Mrs. Tilley has a contact that she is going to try and see if we can add in delivery as an option

d.     October 14^th> TBD

 

6.     October Family Fun Days

a.     Victory Lanes > October 10^th1p-3p

                                               i.     Can we do a 50/50 raffle at this event

1.     Maybe not a good idea as we can only do 2 per year per state guidelines and if we don’t have a large turnout we end up utilizing a raffle and don’t have the opportunity to raise that much money

b.     Mooresville Golf Range & Putt Putt > Oct 24^th

                                               i.     Need to validate time

1.     Depending on what time, do we split by grade level to discourage large groups at once?

                                              ii.     Can we incorporate Halloween and encourage students to wear Halloween costumes

                                             iii.     Can we put buckets of candy/trinkets at each hole 

                                             iv.     Mystery hole prizes

                                              v.     Will need volunteers to help this day

 

7.     Other Fundraising Idea > Boo Bags

a.     Halloween tote bag for $10 includes bag, craft, glow stick, pumpkin decals, etc

b.     Mrs. Tilley says we are unable to hold a Halloween specific fundraisers

c.     Thoughts > change this to an encouragement bag during Kindness Week

 

8.     Silent Auction

a.     Torn on what to do with this > will send out emails to discuss what this looks like or when

 

9.     Committee Chair Positions> need to be voted in

a.     Fundraising Chair – Stephanie Belk (voted in)

b.     Volunteer Chair – Tess Daniels/Yancy (unable to vote as they were not present)

c.     Events Chair – Tami Morris (unable to vote as she was not present)

d.     Teacher Relations – Breanna Lada (voted in)

                                               i.     Confusion around this role as this role is unable to contact teachers directly

                                              ii.     This is actually Mrs. Tilley’s role, but the 2 can partner together

                                             iii.     All communications to staff must go through Mrs. Tilley 

e.     Hospitality Chair – Brenda Bird (voted in)

 

 

10.   Mrs. Tilley’s Message

a.     We need to balance PTO events with School Events

                                               i.     We have a lot going on in October already, we do not need to add anything else 

                                              ii.     LNE has a Community Events Team who wants to put together virtual events to include virtual families 

1.     Mrs. Mayhoff and Mrs. Tilley currently have something in the works that is not ready to be shared quite yet

b.     Fitness area is done! District is still unable to use playgrounds since there is not enough man power to keep them clean

                                               i.     Can we do a socially distanced ribbon cutting with masks on?

1.     Need to include Kristin and Yolanda

2.     We cannot have 400 people there, but some PTO Members could attend 

 

11.   Closing/Wrap Up

a.     Once we finalize mums pick up we will send out a Sign Up Genius for volunteers

b.     Next PTO Meeting – Monday, October 12^th6:30pm

                                               i.     Will need to vote in Volunteer and Event Chairs if members present 

 

 

 

 
 

Lake Norman Elementary PTO

PTO Meeting Minutes 8/31/2020

 

 

Members In Attendance: Jackie Morgan, Tracy Reed, Liz Zwhalen, Amy Monroe, Nichole Tilley, Steven Cotton, Mara, Aimee Field, Ali Kreutzjans, Alisha Etheridge-Mitchell, Beverly Bishopp, Brenda Bird, Breanna Lada, Ellen Crafton, Jeanne Proefrock, Jennifer Anderson, Jessica Clark, Jolanda ter Linde, Kellie King, Kristin Mink, Lauren Gryder, Melissa Cruikshank, Natasha Nel, Nicole Rup, Quinn, Sarah Anderson, Sherry Smith, Stephanie Belk, Tami

 

1. Introduction
   1. Welcome any new members
      1. New members should fill out Survey Form 
   2. Discuss Role of the PTO

 

2. Lowe’s School Improvements over Summer
   1. Store Manager Lowe’s partnered with us to do some extra work
      1. Items/Upgrades include: 7 new microwaves, 4 refrigerators, new cabinets in both lounges, new countertops, 2 stoves, coffee bar, water dispenser, plexi glass, mulch/pine needles, new planters, also outfitted mega unit
   2. How to Thank them? Thoughts?
      1. Mrs Tilley to write a thank you, drop donuts off, making a plaque to send out? Facebook shout out
      2. Other ideas
         1. Logo on back of t-shirt
         2. Designate outdoor space for sponsors, banners on fence

 

3. New Committee Positions–if you are interested, please email the PTO, will vote for positions during next meeting 
   1. Fundraising Committee Chair
   2. Volunteer Committee Chair
   3. Events Chair Role
   4. Teacher Relations Role
   5. Hospitality Chair Role

 

4. Room Moms
   1. On hold right now due to parents not allowed in building 
   2. PTO sent Staff Favorites List to Tilley to have her distribute, will condense responses

 

5. Calendar of Events> Due to COVID we can’t do a lot of our normal, but we still want to have a sense of community
   1. Spirit Dinner Nights 
      1. Will have 2x per month
   2. Mums Sale > Fundraiser
      1. Preorder sale through the school, working with Lowe’s, discount on mums from them and mark up to sell
      2. Lowe’s asked for a ballpark number so they can get with their vendor
         1. Thoughts on numbers?
            1. Quick vote via Facebook or email
            2. Will want to know price, size and color before vote
   3. Virtual Events > Fundraisers
      1. Nailed It DIY > Take and Make Options
         1. Pre orders September 1st thru 8th
         2. Could be back in November if we see a high interest
      2. Family Fun Day in October
         1. Day at Victory Lanes 
         2. Mooresville Driving Range Putt Putt
            1. Can we incorporate Halloween and allow kids to come in costume and have candy/trinkets at each hole?
      3. Other Fundraising Ideas:
         1. Coffee > Local coffee fundraiser
            1. Clutch
            2. Sell beans or ground coffee? Wholesale pricing? Mark up goes to school
               1. Urban Grind > kids go to our school
         2. Spring Festival instead of Fall Festival
            1. What about the Fun Run? This could be virtual as well
         3. Drive in Movies
            1. Do you have to have a license for this?
         4. Could we do wreaths or garlands for Christmas? Maybe with Josh’s or a local floral place
         5. Sell color-me flags and the kids can make their own flag before Thanksgiving we can have a day were you can put all flags in the front yard for everybody to see in lieu of multi-cultural night
         6. Watch Parties https://www.cnet.com/how-to/still-havent-tried-netflix-party-with-your-friends-heres-how-to-watch-movies-together-for-free/
            1. Netflix and Disney+ has chrome extensions for watch parties
         7. Holiday House Cart
         8. Hand print tiles that were done previously - pickup, drop off kit similar to Nailed It
         9. Contact local business and host an online ‘fitness’ activity > include dance, karate, etc 
            1. Exercise classes? Utilize Coach K - Cardio Fit type class?
         10. Flour Power in Cornelius 
             1. Online zoom cooking class for kids/families
         11. Dunkin Donuts
         12. Krispy Kreme
   4. Virtual Events > Non Fundraisers
      1. BINGO/Trivia
         1. How?
            1. Split by grade level? Different timelines?
            2. Prizes for winning
               1. Target / Walmart little donations, coloring books, etc?
               2. Teachers may be willing to donate from their classroom treasure boxes?
      2. Other Virtual options – not fundraisers
         1. Scavenger Hunt - 45 seconds go find something black, purple pencil > running through house
         2. At Home Kindness Bingo
         3. Talent Show > similar to Masked Singer

 

6. Catch the Wave> ON HOLD, being respectful for families going through hard times, will revisit again

 

7. Silent Auction
   1. Auction32 > online site instead of in-person as it was built into Fall Festival last year
      1. Jeanne Proefrock has experience with this
      2. Themed baskets may work better this year for holiday gift giving due to COVID 
   2. Thoughts? Hard to get donations from businesses? Parent participation be low? How would we distribute the winnings?
   3. The fun of a silent auction is actually getting to see the item(s) you are bidding on, how could we do this?
      1. Is there a way to do a signup to limit the people at one time
         1. Can we use the YMCA Gym?
         2. Set up on a Friday during car rider pick up?
      2. Virtual auction with unboxing? Can we include someone fun, lively and include them
         1. Mr. Cotton

 

8. School Store / Designs
   1. Online pre order system
      1. Local vendor in Mooresville
      2. Winter Collection will be fully online and not a pre-order system
      3. Is there a way for buyers to ‘round up’ to help donated to those in need
   2. Other items requested:
      1. Masks > Tie dye option
      2. Dolphin enamel pins to pin on backpacks
      3. Dolphin Kind shirts, Dolphins Care shirts 
      4. Themed logo shirts (can you make the Dolphin with a Christmas theme, etc) – limited edition type sale – Mara would like to help with this
      5. Car stickers
      6. Backpack stickers 
      7. LNE can, bottle skinny can insulators
   3. Let kids design an LNE t-shirt
      1. Exclusive to 5th grade only? Does this give them something special?
   4. Anyone interested in helping with t-shirt distribution and working Spirit Wear table, please reach out to Natasha Nel

 

9. Tilley’s Message
   1. Staff is doing everything they can right now and are doing a fabulous job, all staff has all supplies needed, our school doesn’t align with the news broadcast from a few weeks ago
   2. Custodians have gone above and beyond
      1. How can we show custodian appreciation
      2. Currently have 3 custodians but in process to hire a 4th 
      3. We will be mentioning a student opportunity to draw/make a thank you card for the custodians to align with National Custodian Day on 10/2 – will also provide breakfast this day for them 
   3. Fitness area is almost done > can be used with PE as it’s not a playground
      1. Disinfect in between 
      2. Virtual ribbon cutting? How can PTO help with this

 

10. Last Year Budget
    1. These are rounded dollars from money raised, we will go into more/exact detail during our next meeting
       1. Catch the Wave $40k > $30K from Williams
       2. Fall Festival $12k
       3. Disney $7k
       4. Holiday House $4k
    2. Purchased
       1. Playground/Fitness $35k
       2. Teacher reimburse/allotment $11k
       3. $10k new technology
       4. $11k educational enhancements

 

11. Wrap Up
    1. Next meeting will include budget Monday, September 14^th

Minutes from May 2020
 

August 2019 Minutes

• Approved 2019-2020 calendar
• Approved 2019-2020 Budget 
• Catch the Wave kick off 9/3 - send flyers, parent volenteer - open car door lines, etc have kick off party
• Fall Festival - find Sponsors for rides, etc. Vote on sponsorship levels.  Need estimated $8,400 for Fall Festival and Boosterthon sponsor. Goal is $10,000
• Need to approve the sponsorship budget levels - 
• possible auction vs. silent auction
• School Store - need contact person - Natasha - need to look at inventory for store.
• Davidson College Partnership - Cats Care - reading program with athletes and teachers can reward students with tickets, star students reconized at games, women soccer game FREE for school and autograph session in September (918, 10/ , 11/ ), walk to school dates they will have mascot out here and will have a Basketball night. Also, work with Coach K and Coach Kerley.
• Dinner Nights scheduled but need more places : Alino's/Barcelona's, Jetts, 5 Guys, etc
• Mrs. Bradford - Book Fair - theme is Pirate (and Mermaids). Decroating begins September 10, books set up 9/18 and sale begins 9/22-ends 9/26
• Family night 9/24 4-7, lets look at Food Trucks, and Cold Stone
• Mrs. Tilley - locks for class doors  - waiting on district to see if they will pay for that. More Clubs - Robotics, Spanish, Music, Good News
• Announced temp Assistant Principal - Mr. Elliot